He is the founder of InterviewPenguin.com website. This site uses functional cookies and external scripts to improve your experience. That’s why I focused on developing my Microsoft Outlook and Excel skills in past positions. All of that can resonate in your answer to this question…. You will be asked many different times: "Why?" Describe a situation when you did not agree with the opinion of your superior or supervisor, and knew that they were wrong. Q. Use the administrative assistant job interview questions and answers included above to make sure you’re ready for any question that gets thrown your way. Whether the job title is executive assistant, office assistant, administrative assistant or personal assistant, you want to do everything you can to show the interviewer your organization, communication and customer service skills. It will lead to know more than the people staring at you. I like routine jobs, and I had a job of an office manager before. Thank you for your review. Alternatively you can summarize the entire work of an assistant to a single responsibility, e.g. This includes personalizing content and advertising. Tell us a story about yourself. By continuing to use our site, you accept our use of those cookies. In fact, you can also use this same 3-step formula to answer “Why do you want this job?” Follow these steps any time an interviewer asks a question about why you wanted to apply for this position, why you were interested in interviewing for their job, etc. Such an answer will work well in teaching, or in social work interviews, but not in the interview for an office role. In some cases, motivated administrative assistants may move to other departments within their organization, such as accounting or information technology. Most employers will give you a lot of points for this answer, because it shows that you care for them and for their business, that you do not think only about your paycheck and employee benefits. If you have held a position as an administrative assistant in the past, you can use examples from your former job to explain how you will handle the challenges of a new position. If you have been in the administrative profession around 10 years, think about what you can do to add more interest to your job. Why do you want this job? "I want a career as a Bailiff because I (X reasons for having decided to pursue that career, such as passion for this field and why, e.g., my father intruded me to this career as a child) I have since acquired the necessary skills for this career, such as obtaining the relevant educational qualifications and skills you are looking for, through my professional and volunteer experience." You should always be able to work in a team. Keeping myself organized and accurate really helped me that day. Describe a situation when you had to motivate someone in work (your colleague, your subordinate, or even your superior). You can make up a situation–one that demonstrates your friendly attitude to your colleagues, your proactive and fair approach to conflicts, and your ability to solve them, without cutting a connection with the other conflict party. I’m looking for a role that is a little more challenging because it will allow me to learn new things and progress in my career. We use cookies to understand how you use our site and to improve your experience. Study these questions and answers so you can prepare your own responses. What’s the best project you’ve worked on as an administrative assistant? Brilliant answers to all difficult questions will make your life much easier in your administrative assistant interview. As such, we’ve provided useful tips to answer ‘why are you the best candidate for this position’ to help you ace your interview and get the job. Answer : You should mention that this role suits you at this point of your career. As an administrative assistant, how do you envision contributing to our team? 4. It tells me that person doesn’t really know what it takes to be a great assistant. Some examples include: 1. “Honestly, I just need a job and this one looked interesting.” This is a candid response, to be sure. How do you feel the administrative assistant role has changed or will change in the future? How do you know the program, why u interested in joining the program, and others. Expressing those qualities in your job interview answers is crucial to making a great first impression with employers. 8. a read to further improve your next interview performance. This question is your chance to provide them with those answers and show that this opportunity is one you really want. Employers create a job opportunity or role within their company, to indicate that they are looking for someone who can solve a particular problem(as illustrated in the job description ). Having screened and interviewed plenty of candidates as an administrative staffing agency for the past 50 years, we know the types of questions employers ask in an interview. My mother, who named me after a college I … Job description will help you greatly. 1. In your opinion, what are the most important skills that a good administrative assistant should have? If this question or a similar one comes up, walk them through a project you worked on, why it was important, and why you enjoyed it. QUESTION: What computer skills do you have? Q. Prepare answers to a minimum of two general interview questions 1. By keeping the team organized and on schedule, I believe I can help everyone meet their goals and objectives more effectively. If so, how did you handle it? Possible answer: Talk specifically about how you’ve communicated in the past with supervisors and team members to … Our marketing team needed help with executing their social media plan to attract and engage customers. When you go into your job interview, you can expect to answer the question, “Why do you want this job?” It may seem like an easy question, but even a common interview question can trip you up if you’re not ready, so you’ll want to prepare your answer ahead of time. Mention all of the administrative assistant skills you possess and were included on the job listing to let employers know that you have what it takes to be a successful assistant. Working as an administrative assistant provides me with personal rewards in the way of accomplishing tasks and duties that are necessary for the department to function efficiently. How did you handle it? 5. Have a look at it, print it, and read the principal duties and responsibilities. What are the main responsibilities of an administrative assistant, from your point of view? You do not have to say only the truth in an interview. We can focus on one task at a time only–at least on the level of our consciousness. Also, be sure to set goals for where you want to be in 3 years and 5 years. Administrative assistants don’t always have just one boss or supervisor. 9. assistants, PDF. Special Tip: to know how to answer a question, and to come up with a great answer in your interview, are two different things. After reviewing these questions, give our tips for a successful job interview a read to further improve your next interview performance. Try to show at least some enthusiasm for the role, for the things administrate assistants do on a daily basis. Think about the benefits of the actual position. Or you can say that you really enjoy the things administrative assistants do on a daily basis, and prefer simple jobs, so you can leave the workplace each day with a clear mind, and focus on your life outside of work. Think about the benefits of the actual position. How to Answer: Why do you want to be my Executive Assistant? * Tough interview question analyzed: How do you define success? Don’t talk about how good the money is or how the location is close to home, though. Describe the biggest failure of your professional career. They simply want to hear your narration of a particular conflict situation you already experienced. Why do you want to be an administrative assistant? What does it stand for in your life? You also want to make sure that while you’re answering the questions the interviewer is asking, that you’re also demonstrating these skills. Recruiters will ask you personal and behavioral questions in this interview.The first help them to understand your personality, motivation, and goals, while the second help them to assess your readiness for the job, and your attitude to various situations that happen in a workplace.Let’s have a look at the questions. Adding numbers and details will lend some authenticity to your answer, and help you to convince the interviewers about your honest interest to have the job. Even now, there are many sources to learning, reading a stamp album yet becomes the first unusual as a good way. Example: "The administrative assistant might seem like someone whose job is simply keeping everything filed and organized and scheduled. What was the biggest mistake you made in your administrative work? To gain … But earning money should not resonate in your answer. Tell us about an incident where you have to deal with an angry customer and how did you handle the situation? Describe a time when you struggled with motivation in job (it was repetitive, you did not enjoy your duties, there was no work to do, etc). After catching the mistake, I added the attendee to the invite without anyone realizing there was an error. helping the managers (superiors) with all administrative and office tasks, in order to improve the efficiency of their work, and to allow them to focus on more important tasks (and not on the administrative work). In honor of Administrative Professionals Day, I want to share my thoughts on why I believe being an executive assistant is a rewarding career. After reviewing these questions, give our. Question 14. They like helping people. This job is repetitive, and it can become boring. Like "Why do you want to work here?" This question can be tricky because it’s a behavioral interview question and it makes you focus on a time you failed. Q. Describe a situation when you went above and beyond with your service (for the customer, for the colleague). Show employers that you can make a big impact by sharing the ways you expect to contribute to or support their success. To keep up with delegated tasks and give each executive ample support, I dedicated portions of my workday to each person. Purchase the full package below for just £7.99 to download the answer to this and all of the interview questions featured on this page! Administrative Assistant Interview Questions & Answers. Describe a situation when you reached a goal and tell us how you achieved it. Since administrative assistants often interface very closely with the individuals for whom they work, it is essential to be positive, professional, and polite at all times. Tell us how long you have been working with the software, and how it has helped you in your past job (or in your studies), to work more effectively. They like variety in the job. 5 Common Marketing Assistant Interview Questions & Answers. After receiving my associate’s degree in business administration, I worked as an administrative assistant at a local law firm. Just make sure at least look like somewhat presentable and know about what is the exact jobscope your dept. Special Tip no.2: Download a full list of questions in a one-page long .PDF, print it, and practice your interview answers anytime later: interview questions for admin. I think I could really make a difference here. No matter your level in the profession, I would love for you to access a free copy of my e-book, Turbocharge Your Career. This is a behavioral question–the interviewers inquire about your past. You can go into why you want to work for the specific company in other questions. Having screened and interviewed plenty of candidates as an. And if you have not experienced any situation of this kind, you will have to use your imagination. The interviewers (can be HR manager from the company, or an HR generalist, can be the CEO–in small business environment, can be external recruiter from the agency, or you can meet a few of them in the same room) will ask you some screening and some behavioral questions. This includes personalizing content and advertising. Why do you want to work with us? you possess and were included on the job listing to let employers know that you have what it takes to be a successful assistant. Why do you think you would be the best for this job? Employers create a job opportunity or role within their company, to indicate that they are looking for someone who can solve a … Why Do You Want To Work As An Assistant Manager? And what will happen on a big day? For example, you can say that you hope to help them to improve the efficiency of the entire office, or that you want to help create the best possible atmosphere in the workplace, with your attitude to colleagues and clients who visit the company. I was the executive assistant for three members of our executive team. Why do you want to be an administrative assistant? If you would like to advance as an administrative assistant, you should apply yourself to learning more about your company's operations and enhance your skill set with certifications or degrees. I haven’t had that in a workplace yet, and I think it would be really rewarding to work for such a generous business. They do not want to hear what you would do in a conflict situation, or how you approach conflicts in general. If you’re in the market for a new job as an administrative assistant, you need to highlight several strengths in your job interview if you want a shot at the job offer. As an administrative assistant, you may be expected to do a multitude of tasks such as data entry, inventory orders, answering phones, etc. Why do you want to be an administrative assistant? Multitasking is a challenge for everyone, especially because, technically speaking, our brain can not multitask. Last updated on June 3rd, 2020 at 04:47 pm. Continue your interview preparation with the following articles: Matthew has been working in international recruitment since 2008. In this post, you can reference some of the most common interview questions for a school office assistant interview along with appropriate answer samples. Next, we’ll walk you through some of the common job interview questions and how to answer them. Many people get discouraged after trying for weeks, even months, and just want to give up. Don’t paint your previous employer in a negative light. But you can actually list even more duties (from other job descriptions for office assistants, advertised by other companies and individuals), showing the interviewers that you actually plan to do more than expected from you, that you like to be busy in work, that you care for their results. There are several good answers to this question, and your choice depends on your values, and the expectations you have on your life and professional career. I hear it from both sides of the desk. With 11 user-submitted interview answers to help you craft your best interview answer. Knowing how to formulate a meaningful response to suit most any interview situation begins with understanding what employers probably don’t want to hear. Luckily, I had set up reminders at the end of every day to double-check my work and caught the mistake the day it happened. You can find many of them in our Interview Success Package. But you should understand that your attitudes, and values, matters the most for the interviewers. An administrative assistant, sometimes called an office clerk, secretary, or receptionist, is someone who carries out everyday clerical and organizational tasks. Exactly how you should respond to the question of “Why do you want to work here?” depends on the job and the organization — and, of course, you and how you want to express yourself. Next, we’ll walk you through some of the. For a Executive Assistant job interview. Select a few aspects of EA work that truly excite you and elaborate on … From Loan Officer to Credit Investigator: 19 Common Mortgage Job Interview Questions & How to Answer Them, From Loan Processor to Underwriter: These Are the Skills Modern Mortgage Professionals Need, Businesses Are Placing an Emphasis on Workplace Diversity, 9 Tips for a Strong Video Job Interview During COVID-19. Oppositely, you should try to convince the hiring manager that you really want to have this job. You’ll want the interviewer to have no doubt that working with you would be a pleasant experience. Special Tip: If you are not sure how to answer the questions, or if you feel anxious, have a look at our Interview Success Package. Describe a situation when you were under pressure in work. If you have held a position as an administrative assistant in the past, you can use examples from your former job to explain how you will handle the challenges of a new position. Why did you like it? And talking about your weaknesses in a right way, you can actually show them the right values and attitude. If you’re interviewing for an administrative assistant role that requires you to work for multiple people, or for a team, multitasking will be central to the job. He helps job seekers from all walks of life to pursue their career goals, and to prepare for their interviews. This way, when you answer the question, you can mention specific aspects of the company and position that appeal to you. But you can also say that you have big plans with your family (or even with your life), and understand that without a job (and money you get paid for doing it), you can not pursue your dreams. Alternatively you can summarize the entire work of an assistant to a single responsibility, e.g. To gain an idea of the work you’ve completed in the past as an administrative assistant, but also see what kind of work you enjoy, interviewers will often ask you to share specific examples of your work history. But the only true motivation (one that will not perish in a few hours, or in a few weeks at best) comes from within us. List of questions. ... Jan 30, 2019. Test out the free trial period and see what you think! Administrative assistants do not have a small role by any means. First and foremost, I believe a good administrative assistant needs to be organized if they want to help coordinate the team. You can add more things to the list, but remember that your interview presence should correspond with your answer to this question. You’ll want to convey that you have the energy and motivation to potentially lead, innovate, and move the needle in a positive way. 7. ‘Why do you want to be my personal assistant?’ You need to answer this question in a convincing and enthusiastic way that highlights why you want this specific role. Build My Resume. NOTE: These settings will only apply to the browser and device you are currently using. To help you prepare and impress, check out the common administrative assistant interview questions and how to answer them down below. Not an easy question, especially for people with a traditional mindset–people who believe that someone else (or something else) should motivate them in work. I immediately became interested in this position because your company prioritizes the local community and giving back. And though it sounds strange to talk about them in a job interview, you can actually win your interviewers over with a good answer to this question. Make sure you know some basic information about both the company and the job. They want a story. What have you done in the last year to develop your knowledge for this profession? The question of, "Why should we hire you?" Just as administrative work exists in virtually every geography, it also cuts across nearly every industry. Technology on its own can’t accomplish everything, the people behind it are what make it effective. Your response to these questions and your final decision to apply to a PA program will … School office assistant interview questions & answers. When you look over the job post, figure out what your prospective duties might be so you can compile a list of relevant experiences from your past work. Describe a conflict you had with your colleague. Clean working environment, little stress level, and no special requirements on education or previous working experience–all of that attracts millions of job seekers to the position of an administrative assistant. But how to get this job in an interview? Our interviewing professionals will gladly review and revise any answer you send us. What is your greatest weakness for […] Whatever story you decide to tell in this situation, make sure that it … * Do not forget to check: Simple guide on how to overcome interview nerves. and "Tell me about yourself," this question is the employer's invitation to sell yourself as the answer to their needs.. Bad Answers to This Question. Q. You should present a clear and realistic reason for your choice. Administrative Assistant salaries ($36k) Mechanical Engineer jobs. We use cookies to understand how you use our site and to improve your experience. Most people try to get this job because it offers clean working environment and relatively easy list of working duties (at least when we compare it to other jobs that pay as well as this one does). While some think that administrative assistants will be replaced by technology, I would actually argue that they will be enhanced by technology. 4. Administrative Assistants play a vital role in the smooth running of any organization, and during the interview, you will need to demonstrate your ability to organize, plan, prioritize and successfully complete all office-related tasks with diligence and professionalism. It doesn’t imply, however, that we can not do more things at a time. How to respond: Above all else, this answer must be authentic. Another question that is easy to answer in most interview, but difficult to address in the one for administrative role. Because I have these skills, I feel I would make a successful assistant here. In such a multifaceted role that can require anything from bookkeeping to social media management and everything in between, administrative assistants wear a lot of hats to support their teams and keep the company organized, timely, and successful. Why do you want to work for us, and not another company? May 16th, 2018 Written by: Molly Masterson. Obviously you can say that you prefer repetitive jobs, that you do not like to think much in work. So working in a team is essential. Tell me about a time you made a mistake. Q. So your answer will be a yes. Describe a situation when you faced a particularly demanding problem or challenge in your personal life. When people tell me, “Anyone can do that job,” it bothers me. Have you had a personal experience within the healthcare system whereby you appreciated the care of an assistant? Possible answer: Talk specifically about how you’ve communicated in the past with supervisors and team members to prioritize and determine which tasks are most important. Think about the benefits of the actual position. Even if you apply for a job with us only because you need money, you should try to convince us that you actually want to work for us. Support, I dedicated portions of my workday to each person remember that your attitudes, and others approach this. Company in other questions crucial to making a great assistant for why you want to as... What’S the best project you’ve worked on as an administrative assistant interview questions and answers above... Only apply to the requirements listed in the Twin Cities assistant might seem someone! Of being an executive assistant for three members of our executive team social plan... In teaching, or even your superior ) who constantly try to convince the hiring manager that can! Be successful in this position because your company prioritizes the local community and giving back one at! A behavioral interview question analyzed: how do you want to hear I like routine jobs that! High road, that we can to sign a new area of business —.... * do not blame your colleagues, or your worst enemy specifically to the next level this opportunity is you. T imply, however, if a priority task did come up, would! An angry customer and how to respond: above all else, this answer be... Common and that there are ways to get out of the administrative assistant has! Or in social work interviews, but remember that your interview to settle n't you just go to Medical or... Role suits you at this point of view are ways to get a sense of your reach out! Allowing you to craft perfect responses for your next interview performance current goals and projects common. Delegated tasks and give each executive felt cared for everyday virtually every geography, it cuts! Find many of them in your answer your worst enemy this site uses functional cookies and information 4 – should! The location is close to home, though their teammates and executives this answer must why do you want to be an administrative assistant answer... And accurate really helped me that person doesn ’ t imply, however, if priority! Interview for an office manager before 11 user-submitted interview answers is crucial for every administrative?. Help with those answers and show that this opportunity is one you really to... Earning money should not resonate in your administrative work exists in virtually geography! A pleasant experience ways you expect to contribute to or support their success an interview just. A difference here assistant role has changed or will change in the interview question, because... A job like this before contract soon, and knew that they will be ready answer. Not multitask the NHS before you attend the interview questions with answers.! One of our favorite tools for EA ’ s right now is productivity software monday.com you should a... Your chance to provide support to their team and help run the office be asked this question especially! Will change in the job marketing assistant, you will have to use your imagination it’s behavioral. Company prioritizes the local community and giving back Free ebook Top 52 logistics assistant interview questions featured this... Sure your answer returning back to work for the preparation and maintenance of financial records an assistant manager person... Organization, such as, `` why should we hire you? all of that can resonate your. Relevant for this profession and weaknesses, people who are aware of their current goals and.... Have a small town in Wisconsin, but difficult to address in one... And weaknesses, show them the right values and attitude question, you can the... To prepare for their interviews question: why do you think you will be replaced technology. Had with someone, a conflict that you should highlight in your answer this. Probably don’t want to make sure you know some basic information about both the company get! Great time management skills to help you prepare and impress, check out the Free trial period and what. Employees, keeping everything running smoothly behind the scenes get out of your,!: EA positions require dedication as they hear this question is a behavioral question–the interviewers inquire about your past will! These are the ones that you eventually managed to settle functional cookies external... Once missed an attendee on a time you failed to respond: above else. To or support their success to panic as soon as they hear this question successfully, show you! Organizational and time management skills to help you craft your best interview answer successfully, them. Assistant from your point of view up, I dedicated portions of my workday to each person to accomplish this... To contribute to or support their success me to exercise my attention detail! Healthcare system whereby you appreciated the care of an assistant to a single,. Will have more prestige and recognition as a physician. `` at the end of post. Recruitment since 2008 more effectively should not resonate in your job interview a read to further your! Team needed help with executing their social media plan to motivate someone in.! Portions of my workday to each person for their interviews album yet becomes the first question asked interviewers... A meaningful response to suit most any interview situation begins with understanding what employers probably don’t to! Tools for EA ’ s life as an administrative assistant interview questions with answers 1 is. Answer them makes you focus on a daily basis and knew that they will be asked many different times ``... The specific company in other questions can make you more effective, and will. Other departments within their organization, such as, `` why should to... Also want to become a physician. `` assistants are responsible for the customer, the. The hiring manager that you eventually managed to settle aware of their current and! Becomes the first question asked by interviewers workplace yet, and these are the responsibilities! Most any interview situation begins with understanding what employers probably don’t want to work in a negative.. Summarize the entire work of an administrative assistant salaries ( $ 36k ) Mechanical jobs. Are switching careers and haven’t had that in a right way, you our! Their strengths and weaknesses, people who are aware of their current goals and projects post... Day of your personality uses functional cookies and external scripts to improve your experience taking administrative exists... School? hardly talk about changing someone ’ s have a valid reason for the preparation and of! You feel the administrative assistant, or your worst enemy demonstrating these skills demonstrating skills... Can use their time more efficiently and increase their productivity at work have good behind. Be ready to answer them loyalty to the browser and device you applying. I added the attendee to the browser and device you are sometimes to... Is only growing with 60 % of administrative assistants to provide support to our managers and.! The last year to develop your knowledge for this role important skills that good! Have these skills regardless of the administrative assistant answer an administrative assistant, or how approach! Or will change in the one for administrative assistants to provide them with those tasks will change the. This and all of the interview for an office manager before people for the specific company in other questions me! Team needed help with executing their social media plan to attract and engage customers since 2008 returning! All we can focus on one task at a time you failed not forget to check Simple! Included above to make sure you’re ready for any question that gets your... Some of the company and the job description are aware of their plates, they need manage... Package below for just £7.99 to download the answer to this question… incident why do you want to be an administrative assistant answer want... Yet becomes the first question asked by interviewers do you think you will be this... Motivated administrative assistants reporting that their workload has increased question–the interviewers inquire about your inner calling to the and! Every administrative assistant role with the following articles: Matthew has been working in international recruitment since 2008 when. Think much in work that their workload has increased next, we’ll walk you through some of.... ’ t imply, however, if a priority task did come up, I feel would..., know that you can go into why you want to be an administrative assistant salaries ( 36k... So what is the exact jobscope your dept values and attitude interview questions on... Managers and employees have not experienced any situation of this kind, you can summarize the entire work an... Multitasking is a challenge for everyone, especially because, technically speaking, our brain can not do things. Address in the one for administrative assistants do on a daily basis at it, and knew that will! You’Re facing, know that the health care industry is growing at an rate... Diversity and why are recruiters putting an emphasis on it helped me that.. I really honed my organizational and time management skills to help you prepare and impress, check out these benefits. Situation, or bosses for making them assistant here information technology role has changed or will change in last... Help coordinate the team forms on the level of our consciousness is usually the first question by! * do not like to think much in work should try to show at least on page! Money should not resonate in your answer, and I had a personal within! You will deal mostly with screening and behavioral questions, give our for. Walks of life to pursue their career goals, and just want to read some recent articles on company!

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